By completing and submittng this Venue Rental Form, you acknowldge that you have read, understood, and agree to be bound by the terms and conditions outlined below.

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Please note that the information provided are the general guidelines and requirements for rental at Wadadli Spaces, and all prices are in Eastern Caribbean Dollars.

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Ordinary courtesy will be expected in the venue at all times. The Client should relay all policies of Wadadli Spaces to their guests for the event. Early access to the venue will be allowed with discretion based upon availability not to exceed 4 hours in advance. Any request for earlier access may be subject to charge. Please be aware that there may be another event immediately following yours, therefore it is important for you to clean the venue and depart promptly. A charge of $100.00 per hour will be applied to any group requiring the venue to remain open after the time allotted for their event for the breakdown of their function. (Events rented by the hour) No animals are permitted inside the venue with the exception of Service Animals.

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A $400.00 refundable security deposit is required to reserve venue and date being booked (for events rented on half day or full day rates A non-refundable deposit in the amount of 50% of the rental cost is required at the time of reserving the venue. The balance is to be paid the day of the event.

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Clients must have a thorough walkthrough five (5) days prior to the event to establish particular needs as well as identify existing damages that the venue space may have. Clients must also engage in a post-event walkthrough to evaluate problems or damages. All electrical needs must be discussed three (3) days prior to the event.

 

Wadadli Spaces is required to review and approve proposed space configurations/seating arrangements, catering, lighting, décor, press releases and entertainment to ensure that the event matches Wadadli Spaces standards. Structural modification (use of nails, staples and tapes) is prohibited.

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LIABILITY/INDEMNITY AND INSURANCE

Wadadli Spaces shall not be liable to Client, Client's guests or other occupants or persons on the Premises for personal injury, property damage or other losses to such persons or their property. Client agrees to indemnify and hold Wadadli Space free and harmless from any and all liability for injury to or death of any person or persons, including Client, in or about the leased Premises with the express or implied consent of Client. Wadadli Spaces will not be held liable for any damages to persons or personal equipment during a function. Clients are required to retain Public Liability Insurance for such purposes. Any damage to Wadadli Spaces property (building, tables, chairs, appliances, etc) will result in a charge of the cost of the items or repairs, whether cause by the client or its guests. 

 

SECURITY/PARKING/WASTE REMOVAL

Wadadli Spaces has on-site security during events. During an event doorway must not be obstructed, fire codes and regulations regarding exist and entrance must be observed.

 

Secured customer parking is available for events. Clients are responsible for placing all waste in garbage receptacle provided in the back of the property. The Client and its guests are responsible for all items left in the rooms. Valuables should not be left unattended. Neither the Wadadli Spaces, nor its employees, shall be held liable for the theft or loss of any items or property from the venue. Items found will be held for two (2) weeks following the event. Items that are too large for storage will be discarded if not picked up within one week following the event.

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CANCELLATIONS/CHANGES

A notice of cancellation of a booking or change of dates must be received at least seven (7) days prior to event date. All cancellations must be in written form and submitted to Wadadli Spaces as soon as possible. Cancellation by Client If the event is cancelled seven (7) days prior to event date, clients will be reimbursed the 50% of $400.00 security deposit. Rental fee will be given back in full. The $400.00 security deposit will not be refunded if a client cancels an event after the seven (7) day period or violates the terms of the rental agreement. The Security deposit will be used to cover damages to the property or abrupt cancellation of event. Additional charges may apply if damages exceed the $400.00 security deposit paid. A 50% room rental fee will be charged for groups cancelling less than 15 days prior to the event. Events cancelled less than 24 hours prior to the event will be assessed at the full room rental fee and security deposit.

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Cancellation by Wadadli Spaces Wadadli Spaces reserves the right to cancel any event without notice if the deposit is not received prior to the event or if the Client disregards any portion of this contract. Wadadli Spaces reserves the right to cancel events due to unforeseen safety/emergency issues. Clients are eligible for a full refund should this be the case.

 

The use and/or consumption of illegal drugs, weapons, or firearms in the venue are prohibited. Any individuals found to have any of these prohibited items will be removed from the venue. Client states that they have the legal rights to sign for any and all other clients and to commit them to abide by this contract. The Laws of the state of Antigua and Barbuda shall govern this agreement.

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FORCE MAJEURE

In the event that either party is unable to perform its obligations under this Agreement as a result of a force majeure, neither party shall be liable to the other for direct or consequential damages resulting from lack of performance. "Force Majeure" shall mean fire, earthquake, flood, act of God, strikes, work stoppages, or other labor disturbances, riots or civil commotions, litigation, terrorism and/or terroristic threats, war or other act of any foreign nation, power of government, or governmental agency or authority, or any other cause like or unlike any cause above mentioned which is beyond the control of either party.

 

Caterers are required to do moderate cleaning to included removal of personal food equipment and dispose of garbage in bins provided after event.

 

Rental Fee covers the time allotted to the rate selected above and $75 thereafter per each additional hour. This fee covers event cover event coordination/pre-event planning support.

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By completing and submittng this Venue Rental Form, you acknowldge that you have read, understood, and agree to be bound by the terms and conditions outlined above.